Accounts Receivable Functions & Features

The Accounts Receivable Functions & Features comprise the following elements:

• Credit and Collections Management

  This covers Provide a customer credit information screen allowing on-line entry and maintenance of narrative text;Provide a customer credit information screen allowing on-line entry and maintenance of account credit limit (enforced by the order entry system);Credit limits per order can be input and maintained in the customer credit information screen;Online entry and maintenance of key ratios can be done in a customer credit information screen;Historical and statistical information about customer accounts are displayed on an online account performance inquiry screen;Customer information is displayed on a collections call history screen;. Credit and Collections Management, Accounts Receivable Functions & Features

• Accounts Receivable Data Requirements

  Main modules below cover Provide automated numbering of customers with user-defined sorting and sequencing capabilities;Maintain a customer table with name data;Maintain a customer table with multiple addresses for sold-to, ship-to, and bill-to;Maintain a customer table with multiple contacts, including name, location, title, phone, and fax data;Maintain a customer table with payment terms;Maintain a customer table with active or inactive status data;. Accounts Receivable Data Requirements, Accounts Receivable Functions & Features

• On-line Requirements

  Major modules below include Accepts manual entry of invoices, cash receipts and adjustments with G/L accounts and effective dates;Accepts debit memo and credit memo transactions as adjustments to the customer accounts;Identifies each transaction via reference number (such as batch number and line number) that is sequentially generated by the system;Invoice, cash receipt, or adjustment transactions may be entered in batches;Reject or suspend batches not balancing on either item or dollar totals;Invoice, cash receipt, or adjustment transactions may be directly entered, bypassing batch entry requirements;. On-line Requirements, Accounts Receivable Functions & Features

• Accounts Receivable Processing Requirements

  Functionality covered Allow either open item or balance forward processing of receivables;Compute late charges for customers not paying within a defined time period;Provide a purge process that moves accounts receivable master file records to a history file;Consolidate multiple-location customer billings into a single open item, due from one paying location;Inter-company receivables are processed and accounted for;For reporting purposes accept cash sales as a specially coded receivable and cash receipt;. Accounts Receivable Processing Requirements, Accounts Receivable Functions & Features

• Reporting Requirements

  Main modules below cover Upon request, print a batch listing, showing every item in a particular batch;Produces an A/R journal that lists all activity posted to the A/R master file, and sorts report line items by either batch and line number or customer number;Ages the receivables according to user-definable time buckets;Ages receivables either according to invoice date or according to due date;A/R aging report shows a line item for each invoice posted to the A/R master file;Creates A/R aging reports with one line item per customer;. Reporting Requirements, Accounts Receivable Functions & Features

• Interfacing Requirements

  This includes Receive invoices and debit or credit memo transactions from the invoicing system;Automatically prepare general ledger journal entries by business unit, for cash receipts;Automatically prepare general ledger journal entries by sales, inventory, and cost of goods sold activity that occurs in the invoicing system;Automatically prepare general ledger journal entries by all discounts and deductions recognized through the cash receipts process;Automatically prepare general ledger journal entries by allowance for un-collectible accounts;Automatically prepare general ledger journal entries by write-offs;. Interfacing Requirements, Accounts Receivable Functions & Features